Category: Psychology

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Feeling Successful and Productive Makes You More So

This last week I was working through my to-do list and I was quite productive and completed many important tasks, including some that had been delayed for quite a long time. I felt good about everything I was doing and the direction I was taking.

And then I felt excited about the future and the prospects for my business and even started to have new, profound ideas about how best to improve things going forward.

I feel like for the last couple years I’ve sort of gotten stuck in a cycle of “keeping up” with everything. I’m barely on top of things and the best I can hope for is generally just to complete the backlog of urgent tasks.

And when you do that, you don’t feel good or accomplished. You feel like you did the bare-minimum poorly.

Which is exactly how I feel quite often when I’m working. Almost all the time, actually.

Now, I’m probably doing a better job than I think and I certainly have high standards. I know I’m not burning my business to the ground and I have countless happy clients.

But I’ve felt like I’m doing the bare minimum and that’s what’s important because it affects all of my actions.

It’s also absolutely true that I haven’t done much beyond maintenance of my business. I’ve probably spent an average of maybe 10 minutes per week in the last two years “on my business”, working on new ideas and on ways to try to grow. That’s… Nothing.

As a result, I haven’t felt as excited as I should be about things and I’ve gotten stuck in somewhat of a vicious cycle where my lack of initiative and time spent on these critical functions has further hurt morale and initiative and results in me doing them even less.

But I feel that coming back.

As I’m finally starting to tackle these backlog items and projects that should help grow the business, I feel more invigorated and excited about the future. I’m exploring new ideas and genuinely putting effort into making things happen.

So I think it absolutely works both ways. Just like with most things, good behavior begets more good behavior. Or you can do a bad job and get more and more stuck over time.

Obviously this post can serve to simply encourage me to stay on top of things and focus on activities that grow the business, but I think it’s important to put a more-actionable suggestion in here as well.

Going forward, I think I need to make it a point to do something every day that feels like it will help grow the business or improve things significantly in some way. It can even be something tiny.

This is important to do even on days when I’m overwhelmed. It needs to feel like, every day, I am making important progress in my business and never that I’m simply keeping up with what I have.

That’s critical.

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Not Working Out is an Emergency – And Perhaps Others

I was looking through my workout results from the week and had a realization today. Any time I’m not consistently working out, I should consider it an emergency in need of immediate remediation.

I only took off something like 5 weeks of working out. Partially due to having COVID and generally being constantly sick, and partially due to traveling and not being able to find a gym that would let me sign up.

Regardless of the reasons, the results were dire. In taking 5 weeks off, I lost something like 5 months of strength gain.

Now, to be fair, there are some confounding factors. I was sick a lot and that likely contributed to a greatly increased rate of muscle loss. I didn’t eat nearly as much and barely moved for a while.

Additionally, there are three factors which all currently have an unknown impact on my strength:

  1. I’m in Mexico City at something like 7500′ of elevation. Thinner air might affect me greatly
  2. I’m in Mexico City, along with its pollution
  3. I recently recovered from COVID, and it’s entirely possible that it left me weaker than before (decreased lung capacity, etc)

For the first two, I’ll soon find out if they have any real impact on me once I return home. For #3, I may never know. I do know I’m regularly out of breath even when I’m not doing anything, though all three together could play a part in that.

But ultimately, in just a very short amount of time, my inactivity undid a monumental effort I put in to build strength in the preceding months.

In 5 months I probably spent something like 150 hours working out to achieve a certain level of strength, but it was the missed 35 hours of workouts here that undid it all.

Using those numbers, the missed workouts were more than 4 times as influential in terms of my results. That’s insane.

So if I find myself in another position where I’m not working out, I need to treat it like the emergency that it is and fix it immediately.

But this also got me thinking… With my workouts, my results are tangible and, conveniently, numerical. There’s no guesswork and nothing subjective. I can see when I do better or worse, and by how much.

As a result, it was very easy for me to identify that this is a major issue and that I need to go to great lengths to avoid it happening again.

But what about… You know, everything else?

I have lots of goals and lots of things I’m learning and developing. I often take large breaks from those as well. Could it be that taking time off is just as damaging for those, if not more?

And I’m thinking that the answer is: definitely.

So when I’m home and I take 3 months off from really practicing Spanish, I think it’s pretty likely that I’m doing massive damage to my progress.

Now it’s true that I think knowledge is a bit more indelible than muscle. In a year you’d likely lose 100% of the muscle you’ve gained from weight training. But you’re never going to forgot 100% of something you’ve learned well.

But even so, I think consistency with all things is perhaps even more important than we’re told.

I need to focus more in my life on consistency over time in all pursuits. Always keep moving forward!

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I Know How to Grow, I just Haven’t Done It

As I’m reading through old posts and considering my current position, I’m realizing that I probably know exactly how to grow my business and am just not doing it.

Case in point: working with one of my partner companies, they have a variety of websites they’d like us to host. Once they are over to us, we can begin billing for that hosting.

It’s up to me to make sure those sites get migrated. And I just haven’t been doing it.

This is the proverbial “low hanging fruit” and I just haven’t been pursuing it at all, despite the fact that I absolutely have.

Yes: it’s more exciting to talk to a new client and make a new sale. In this case, the sale is already done, and all that remains is the boring logistics of actually migrating the websites and setting up billing.

What this might be reflective of is the fact that I love the conceptual, the novel, and the big-picture. I don’t love details and implementation. But in this case, they are absolutely critical.

Reading through my posts, I also have countless ideas of how to expand my hosting operations. But I’ve barely implemented any of them.

Networking with owners of other website hosting companies would be a great start! So I think it’s time to finally get to that and other ideas.

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My Productivity Has Multiplied Almost Overnight

I’m finally back on track.

I had a bit of a spell there were I was sick a bunch and got into some really bad habits of wasting time on social media and the internet and was generally overwhelmed and it sort of got a vicious cycle going.

And now I’m out of it!

It’s hard to say exactly to what extent I just forced myself to do better and to what extent I may just… Recovered. It’s possible I still had lingering effects from illness. It’s very difficult to say!

But I’ve just been focusing on improving a bit every day! And it’s worked.

The first thing I did was uninstall the Facebook app on my phone, which is something I’d strongly recommend everyone do and I keep up with in the future.

And then I just really focused on my to-do and knocking that out. I allowed small lapses were I lost focus but made sure to always go back to work soon.

Now I’ve completed all my pressing to-do items and am keeping up well with new tasks.

Additionally, I finally got around to joining a gym and have actually been going. I bought a guitar so I can practice here which is something I’ve been meaning to do since I got here.

I’m also reading again and rapidly improving my Spanish through social activity, watching Spanish media, and studying.

These are all things I wasn’t really doing at all two weeks ago (except speaking to people in person).

It could also simply be that I’ve gotten established and comfortable here. I have a routine, I know where everything is, I have a social circle, and just all around I am comfortable. That makes it easier to stay productive.

I’m not totally sure what the lesson here is yet. Maybe it’s that I need to develop a routine and get comfortable where I am. But I think more likely, I really just need to focus on productivity, eliminate pointless distractions, and generally just stick to my routines and habits despite being in a new place.

One last thought is that I tend to feel somewhat lost in a new city before I develop a social circle. Getting that social interaction starts to feel like a desperate need before long. That desperation can be quite motivating and succeeds in helping me actually meet people. But it also totally distracts me from everything else, which I need to be careful about.

That could probably be its own post so maybe I’ll expand on that another time.

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I’m Way Better at Revising Than Creating

I’ve known this for a long time, but I think that I’m way better at revising than I am at creating.

Or, at the very least, it is way less mentally and emotionally draining to revise than it is to create.

In context of work, this means that starting something from scratch is always super daunting to me. Whether it’s writing a proposal, researching and/or putting together something that I’ve never worked with before, or even building a website, it always feels like a massive burden to do the initial work.

However, once I’ve done that, it is usually very easy to tweak it or improve upon it. It doesn’t take much mental effort and it usually goes very quickly. What’s more, I am often much more able to take a step back and think critically about it and make required changes.

So what does this mean?

I think it means that I need to put a lot less pressure on myself when creating something new. It doesn’t need to be perfect. Heck, it doesn’t even need to be good!

I’ve found that usually it’s better for me to just start with something and then work with it until it’s usable.

It feels sort of like loosely molding a lump of clay into the general shape until proceeding to add detail and turn it into art. Not that I’ve worked with clay much in the last 20 years…

Even recently, I’ve found that I’ve just put off certain types of work and they become huge roadblocks to getting anything done. They make me stressed and totally unproductive. And it’s because I’m putting off the incredibly mentally-draining task of creation.

But if I focus more on simply “throwing something together”, I think that would take a lot of the pressure off and make things easier.

I’ve sort of done this in the past with proposals. I’ve broken the process up into several steps. The first one is just to basically just read my notes and break off any actionable items into another document. And it helps tremendously!

I still feel the pressure to ultimately make an entire, good proposal all at once, though. And I need to stop that because it’s slowing me down.

I’m sure this applies elsewhere, too. Creation is hard. But you can always work your creation into something usable, and sometimes that’s way easier.

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I Mostly Only Like Activities That Feel Like Growth

I had an epiphany today. I was using my flashcard app and learning new Spanish vocabulary. And while it’s not “fun” in the classical sense, I like doing it and it feels good.

Why?

Because it feels like I’m growing myself. I’m doing better. I’m creating a future that is better. And I really like that.

I tend to like anything that feels like an investment in myself, my life, or even in others. I enjoy activities that feel like they’ll lead to exponential growth.

As sort of a side note, I remember as a kid always really loving RTS games where you gather resources and grow exponentially. While I can’t help but think now that maybe those games served to subconsciously inure me to unregulated capitalism and the concomitant exploitation and exhaustion of the natural world (lol), it also maybe instilled in me the love of growth and scale.

So that’s all great, but why is this particularly relevant at the moment?

Because I don’t really feel like I have that in my business at the moment. I sort of feel like I’m just keeping up and managing what I have without any real possibility of growth.

There are lots of reasons for this, some of them more relevant than others. Since the pandemic began, I haven’t really spent any time “on the business”. I haven’t been planning how I can grow and acting on those things.

Despite that, I have continued to grow. It’s important that I acknowledge that because I think it will help me change my mindset here.

But even so, it hasn’t been MY focus. It has not been where my head is at when I’m working. And whether it’s true or not, it sort of feels like I’m at a peak.

I don’t really intend to come up with a solution in this post, but I do just want to acknowledge this problem and put it on my own radar so that I can figure out a way forward that fixes it.

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I Need to Get My Act Together

It’s a bit of a perfect storm. I’ve been consistently uprooting myself to move somewhere new, I’m in a new city, I’m trying to meet lots of new people, and I’m possibly still recovering from COVID.

The results speak for themselves.

They are bad.

I’ve been incredibly unproductive in my time here in Mexico. When I first arrived I found out I had COVID. That completely wiped me out and drained me of all energy. Understandably, I didn’t get a lot done.

But I recovered. I picked up some bad habits of watching way too much YouTube and going on Facebook.

And now I feel like I’m barely working or accomplishing anything at all. I finally moved into a place that I’ll actually stay in for a while, and I love it. I have it all to myself and it’s a place that can actually feel stable for me. I’m hoping that helps.

It’s entirely possible that I have lingering effects from COVID still. Though I’ve been recovered for several weeks, I still feel like I have very little motivation to work or get anything done. And lately I’ve felt like it’s been sort of hard to “catch my breath” even though I’m not doing anything. Granted, as I write this I’m probably sitting at nearly 7500′, so the air actually is much thinner.

Regardless, I think I just need to focus on getting back on track. I need to get into a good routine where I’m productive. I need to stop watching YouTube videos and going on Facebook.

I’m in a great position where I can travel whenever I want while still doing okay financially, but I can’t get complacent. With just a little bit of effort I should be able to continue growing the business AND having fun.

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I’m Actually Way More Productive on the Treadmill

It’s maybe a little ridiculous, but I built a desk and mounted a monitor over my treadmill. It’s all wired in to my regular work desktop and I can easily switch between my regular desk and the treadmill.

You’d think that walking while working would be really distracting, but I think I’ve found the opposite. I tend to be much more focused and, more importantly, my focus stays on important things. I find I’m much less likely to drift into things like reading the news or wasting time elsewhere, and if I do, I don’t linger long.

My mom used to always say that when I was a kid, I always had to be doing two things at once. It was the only way I could effectively do anything. I probably should do some more research here, but two thoughts come to mind on this topic:

  1. That sounds like a likely ADHD symptom. I should probably investigate that.
  2. Studies have shown multitasking is actually not an effect method of productivity.

Given #2, I’m not really sure why this works. It’s possible that the studies investigated more of doing two difficult, cognitive tasks simultaneously vs. a low-level task like simply walking. Or perhaps I do have ADHD or something and the studies only apply to people who don’t.

I’m not really sure!

But if it works for me, I should keep doing it. And clearly the health benefits alone are worth it, so I should really focus on doing it consistently.

I just wanted to get my thoughts down and also leave this here as a reminder that I need to keep using it. Especially since I already have it and it’s all set up.

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We Fill Up Our Time Until We Have None

It’s an interesting dilemna. If we have extra time, we slowly fill it up until we no longer have time for anything that’s not critically important.

Worse still, if you don’t have any extra time then you probably are deeming lots of things as “unimportant” even though they are critical to your continued growth and development.

Case in point: I haven’t really read any books or studied much Spanish in a while. I’ve been “too busy”.

It’s so critical to be deliberate in the use of your time, and I think most people put so little effort into it. It’s no wonder why most people are constantly stressed and totally unproductive.

If you’re putting out fires all day, you’re going to be stressed.

I’ve definitely been guilty of this to a large extent lately, and I need to be really careful and intentional about everything so I can reclaim it.

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Maybe we Should Learn Nothing from our Mistakes

This is something I think about so often, I’m shocked I’ve never written about it before.

While you constantly hear people talk about failures as opportunities and mistakes as opportunities to learn, you never hear anybody talk about the dangers of doing that.

What if the lessons you learn are actually detrimental to your progress?

If I were to ever put this in a book, I would cite plenty of studies to show that people learn more indelible lessons from very bad experiences than they do from good ones.

If you burn your hand on the stove as a kid, you might be afraid of the stove forever and never really use one.

But if you cook a really great stir-fry, you’re never going to swear off other forms of cooking and only use that.

And because of that, I honestly think better advice would be, “DON’T learn anything from your failures.” Even just saying that sounds so completely contradictory to everything I’ve ever been told that it sounds absurd. But seriously, I think it’s true.

Now, as a quick aside, I want to make it clear that what I’m referencing here is times when you’ve tried at task or job and been unsuccessful at it. I’m not really talking about moral or ethical failures which should almost universally be learned from. I am absolutely not suggesting that you should keep being a bad person because it might pay off one day. Okay, we can move on!

I think that rather than refining their strategy and constantly improving, most people “learn from their mistakes” and accumulate so many aversions and fears over the course of their life that they eventually reach a point where they don’t take any risks, never learn anything new, and just stay in their comfort zone.

From an evolutionary perspective, it makes sense. In caveman days, you would have been in constant mortal peril, and it was more important for you to learn about all the dangers and avoid them than it was for you to innovate or master a valuable skill.

An inventor trying to perfect new weapons would have been more likely to get killed by an animal when it failed than actually succeed at creating something new.

I recently had an interaction with an older potential client that I found baffling. We were in the proposal stage of quite a small project. In that proposal, I described our billing schedule which was half of the fee up-front, and half when the project goes live. It is so ubiquitous within my industry that clients often just assume that’s what it will be, and are correct.

He balked at the notion and almost seemed offended. He told me that with that schedule, there’s no way to hold me accountable to doing a good job, and that he’d been burned in the past. He told me he wasn’t interested in working with me.

At first I just had to wonder what he had been through to develop that degree of cynicism. I’ll never know for sure, but it’s obvious that he learned some painful lessons, and I would argue that those lessons are extremely detrimental to his success.

Because if that’s his non-starter, how is he ever going to get this project done? That question is, of course, rhetorical: he won’t. His website has clearly been untouched for probably 15+ years, and at this point it’s never going to happen. He’s not going to find an agency that will perfectly meet all of his requirements without spooking him.

He’s just learned too many painful lessons and is now too afraid to take any kind of risk, even when that risk is minimal.

Now, I’m being partly facetious when I say that you shouldn’t learn anything from your mistakes or failures. If you really, truly mess up and especially when it is definitely your fault, you should definitely learn and not do that again in the future.

And even in other situations, you should of course try to learn lessons, but you have to be careful what those lessons are.

And more importantly: you need to learn to weight those lessons appropriately.

We tend to remember painful experiences much more vividly, and our bias towards avoiding similar situations is disproportionate to the actual risk. And that bias only increases as we grow older.

So I think it’s important to just see things for what they are. Sometimes bad things happen, and it’s not our fault. Sometimes it is our fault.

Sometimes there may be nothing to be learned. But other times it might just be a matter of knowing the risks and learning to watch out for them without becoming unreasonable.

We’ve all traveled with the neurotic family member who has tunnel vision for one specific problem and constantly talks about it despite it not being a big deal.

People do it with their careers, too, and even their lives. Your focus on what could go wrong should be commensurate with the true risk.

It can be extremely difficult to take a step back and determine whether you are letting the fear of something hold you back, but it’s absolutely worth the effort.

“Most men either compromise or drop their greatest talents and start running after, what they perceive to be, a more reasonable success, and somewhere in between they end up with a discontented settlement. Safety is indeed stability, but it is not progression.”
– Criss Jami