Category: Productivity

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Feeling Successful and Productive Makes You More So

This last week I was working through my to-do list and I was quite productive and completed many important tasks, including some that had been delayed for quite a long time. I felt good about everything I was doing and the direction I was taking.

And then I felt excited about the future and the prospects for my business and even started to have new, profound ideas about how best to improve things going forward.

I feel like for the last couple years I’ve sort of gotten stuck in a cycle of “keeping up” with everything. I’m barely on top of things and the best I can hope for is generally just to complete the backlog of urgent tasks.

And when you do that, you don’t feel good or accomplished. You feel like you did the bare-minimum poorly.

Which is exactly how I feel quite often when I’m working. Almost all the time, actually.

Now, I’m probably doing a better job than I think and I certainly have high standards. I know I’m not burning my business to the ground and I have countless happy clients.

But I’ve felt like I’m doing the bare minimum and that’s what’s important because it affects all of my actions.

It’s also absolutely true that I haven’t done much beyond maintenance of my business. I’ve probably spent an average of maybe 10 minutes per week in the last two years “on my business”, working on new ideas and on ways to try to grow. That’s… Nothing.

As a result, I haven’t felt as excited as I should be about things and I’ve gotten stuck in somewhat of a vicious cycle where my lack of initiative and time spent on these critical functions has further hurt morale and initiative and results in me doing them even less.

But I feel that coming back.

As I’m finally starting to tackle these backlog items and projects that should help grow the business, I feel more invigorated and excited about the future. I’m exploring new ideas and genuinely putting effort into making things happen.

So I think it absolutely works both ways. Just like with most things, good behavior begets more good behavior. Or you can do a bad job and get more and more stuck over time.

Obviously this post can serve to simply encourage me to stay on top of things and focus on activities that grow the business, but I think it’s important to put a more-actionable suggestion in here as well.

Going forward, I think I need to make it a point to do something every day that feels like it will help grow the business or improve things significantly in some way. It can even be something tiny.

This is important to do even on days when I’m overwhelmed. It needs to feel like, every day, I am making important progress in my business and never that I’m simply keeping up with what I have.

That’s critical.

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Not Working Out is an Emergency – And Perhaps Others

I was looking through my workout results from the week and had a realization today. Any time I’m not consistently working out, I should consider it an emergency in need of immediate remediation.

I only took off something like 5 weeks of working out. Partially due to having COVID and generally being constantly sick, and partially due to traveling and not being able to find a gym that would let me sign up.

Regardless of the reasons, the results were dire. In taking 5 weeks off, I lost something like 5 months of strength gain.

Now, to be fair, there are some confounding factors. I was sick a lot and that likely contributed to a greatly increased rate of muscle loss. I didn’t eat nearly as much and barely moved for a while.

Additionally, there are three factors which all currently have an unknown impact on my strength:

  1. I’m in Mexico City at something like 7500′ of elevation. Thinner air might affect me greatly
  2. I’m in Mexico City, along with its pollution
  3. I recently recovered from COVID, and it’s entirely possible that it left me weaker than before (decreased lung capacity, etc)

For the first two, I’ll soon find out if they have any real impact on me once I return home. For #3, I may never know. I do know I’m regularly out of breath even when I’m not doing anything, though all three together could play a part in that.

But ultimately, in just a very short amount of time, my inactivity undid a monumental effort I put in to build strength in the preceding months.

In 5 months I probably spent something like 150 hours working out to achieve a certain level of strength, but it was the missed 35 hours of workouts here that undid it all.

Using those numbers, the missed workouts were more than 4 times as influential in terms of my results. That’s insane.

So if I find myself in another position where I’m not working out, I need to treat it like the emergency that it is and fix it immediately.

But this also got me thinking… With my workouts, my results are tangible and, conveniently, numerical. There’s no guesswork and nothing subjective. I can see when I do better or worse, and by how much.

As a result, it was very easy for me to identify that this is a major issue and that I need to go to great lengths to avoid it happening again.

But what about… You know, everything else?

I have lots of goals and lots of things I’m learning and developing. I often take large breaks from those as well. Could it be that taking time off is just as damaging for those, if not more?

And I’m thinking that the answer is: definitely.

So when I’m home and I take 3 months off from really practicing Spanish, I think it’s pretty likely that I’m doing massive damage to my progress.

Now it’s true that I think knowledge is a bit more indelible than muscle. In a year you’d likely lose 100% of the muscle you’ve gained from weight training. But you’re never going to forgot 100% of something you’ve learned well.

But even so, I think consistency with all things is perhaps even more important than we’re told.

I need to focus more in my life on consistency over time in all pursuits. Always keep moving forward!

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My Productivity Has Multiplied Almost Overnight

I’m finally back on track.

I had a bit of a spell there were I was sick a bunch and got into some really bad habits of wasting time on social media and the internet and was generally overwhelmed and it sort of got a vicious cycle going.

And now I’m out of it!

It’s hard to say exactly to what extent I just forced myself to do better and to what extent I may just… Recovered. It’s possible I still had lingering effects from illness. It’s very difficult to say!

But I’ve just been focusing on improving a bit every day! And it’s worked.

The first thing I did was uninstall the Facebook app on my phone, which is something I’d strongly recommend everyone do and I keep up with in the future.

And then I just really focused on my to-do and knocking that out. I allowed small lapses were I lost focus but made sure to always go back to work soon.

Now I’ve completed all my pressing to-do items and am keeping up well with new tasks.

Additionally, I finally got around to joining a gym and have actually been going. I bought a guitar so I can practice here which is something I’ve been meaning to do since I got here.

I’m also reading again and rapidly improving my Spanish through social activity, watching Spanish media, and studying.

These are all things I wasn’t really doing at all two weeks ago (except speaking to people in person).

It could also simply be that I’ve gotten established and comfortable here. I have a routine, I know where everything is, I have a social circle, and just all around I am comfortable. That makes it easier to stay productive.

I’m not totally sure what the lesson here is yet. Maybe it’s that I need to develop a routine and get comfortable where I am. But I think more likely, I really just need to focus on productivity, eliminate pointless distractions, and generally just stick to my routines and habits despite being in a new place.

One last thought is that I tend to feel somewhat lost in a new city before I develop a social circle. Getting that social interaction starts to feel like a desperate need before long. That desperation can be quite motivating and succeeds in helping me actually meet people. But it also totally distracts me from everything else, which I need to be careful about.

That could probably be its own post so maybe I’ll expand on that another time.

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I’m Way Better at Revising Than Creating

I’ve known this for a long time, but I think that I’m way better at revising than I am at creating.

Or, at the very least, it is way less mentally and emotionally draining to revise than it is to create.

In context of work, this means that starting something from scratch is always super daunting to me. Whether it’s writing a proposal, researching and/or putting together something that I’ve never worked with before, or even building a website, it always feels like a massive burden to do the initial work.

However, once I’ve done that, it is usually very easy to tweak it or improve upon it. It doesn’t take much mental effort and it usually goes very quickly. What’s more, I am often much more able to take a step back and think critically about it and make required changes.

So what does this mean?

I think it means that I need to put a lot less pressure on myself when creating something new. It doesn’t need to be perfect. Heck, it doesn’t even need to be good!

I’ve found that usually it’s better for me to just start with something and then work with it until it’s usable.

It feels sort of like loosely molding a lump of clay into the general shape until proceeding to add detail and turn it into art. Not that I’ve worked with clay much in the last 20 years…

Even recently, I’ve found that I’ve just put off certain types of work and they become huge roadblocks to getting anything done. They make me stressed and totally unproductive. And it’s because I’m putting off the incredibly mentally-draining task of creation.

But if I focus more on simply “throwing something together”, I think that would take a lot of the pressure off and make things easier.

I’ve sort of done this in the past with proposals. I’ve broken the process up into several steps. The first one is just to basically just read my notes and break off any actionable items into another document. And it helps tremendously!

I still feel the pressure to ultimately make an entire, good proposal all at once, though. And I need to stop that because it’s slowing me down.

I’m sure this applies elsewhere, too. Creation is hard. But you can always work your creation into something usable, and sometimes that’s way easier.

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I Need to Get My Act Together

It’s a bit of a perfect storm. I’ve been consistently uprooting myself to move somewhere new, I’m in a new city, I’m trying to meet lots of new people, and I’m possibly still recovering from COVID.

The results speak for themselves.

They are bad.

I’ve been incredibly unproductive in my time here in Mexico. When I first arrived I found out I had COVID. That completely wiped me out and drained me of all energy. Understandably, I didn’t get a lot done.

But I recovered. I picked up some bad habits of watching way too much YouTube and going on Facebook.

And now I feel like I’m barely working or accomplishing anything at all. I finally moved into a place that I’ll actually stay in for a while, and I love it. I have it all to myself and it’s a place that can actually feel stable for me. I’m hoping that helps.

It’s entirely possible that I have lingering effects from COVID still. Though I’ve been recovered for several weeks, I still feel like I have very little motivation to work or get anything done. And lately I’ve felt like it’s been sort of hard to “catch my breath” even though I’m not doing anything. Granted, as I write this I’m probably sitting at nearly 7500′, so the air actually is much thinner.

Regardless, I think I just need to focus on getting back on track. I need to get into a good routine where I’m productive. I need to stop watching YouTube videos and going on Facebook.

I’m in a great position where I can travel whenever I want while still doing okay financially, but I can’t get complacent. With just a little bit of effort I should be able to continue growing the business AND having fun.

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I’m Actually Way More Productive on the Treadmill

It’s maybe a little ridiculous, but I built a desk and mounted a monitor over my treadmill. It’s all wired in to my regular work desktop and I can easily switch between my regular desk and the treadmill.

You’d think that walking while working would be really distracting, but I think I’ve found the opposite. I tend to be much more focused and, more importantly, my focus stays on important things. I find I’m much less likely to drift into things like reading the news or wasting time elsewhere, and if I do, I don’t linger long.

My mom used to always say that when I was a kid, I always had to be doing two things at once. It was the only way I could effectively do anything. I probably should do some more research here, but two thoughts come to mind on this topic:

  1. That sounds like a likely ADHD symptom. I should probably investigate that.
  2. Studies have shown multitasking is actually not an effect method of productivity.

Given #2, I’m not really sure why this works. It’s possible that the studies investigated more of doing two difficult, cognitive tasks simultaneously vs. a low-level task like simply walking. Or perhaps I do have ADHD or something and the studies only apply to people who don’t.

I’m not really sure!

But if it works for me, I should keep doing it. And clearly the health benefits alone are worth it, so I should really focus on doing it consistently.

I just wanted to get my thoughts down and also leave this here as a reminder that I need to keep using it. Especially since I already have it and it’s all set up.

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We Fill Up Our Time Until We Have None

It’s an interesting dilemna. If we have extra time, we slowly fill it up until we no longer have time for anything that’s not critically important.

Worse still, if you don’t have any extra time then you probably are deeming lots of things as “unimportant” even though they are critical to your continued growth and development.

Case in point: I haven’t really read any books or studied much Spanish in a while. I’ve been “too busy”.

It’s so critical to be deliberate in the use of your time, and I think most people put so little effort into it. It’s no wonder why most people are constantly stressed and totally unproductive.

If you’re putting out fires all day, you’re going to be stressed.

I’ve definitely been guilty of this to a large extent lately, and I need to be really careful and intentional about everything so I can reclaim it.

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Update: A Totally New (But Familiar?) Place

Things have changed quite drastically since I last wrote.

A month and a half ago, we were very much in a slow period. I had no active projects and really not much going on.

And then, all at once, everything changed.

Several prospective clients finally pulled the trigger. Some major projects and opportunities started with two new business partners (one old, one new), leading to a huge amount of new work.

And lots of existing clients came at me with new tasks as well.

To handle all of this, I needed to take on some new contractors. I immediately posted some listings on Upwork.com and within about a week, hired three new developers in addition to the three I’ve been working with.

And I’ve been working with them for a few weeks now, and it’s actually going great. I’ve been assigning basically all work to a contractor now and having them handle things.

I feel like I’ve finally taken a step back and embraced the project manager role.

It’s weird because I sort of feel like I’ve been here before, yet it feels totally different. At the end of 2018 and very start of 2019, it felt like nothing could go wrong. We had been consistently and aggressively growing, we were booked for months out, I had a full time employee, and all was well.

And then it wasn’t.

I grossly underestimated the hours to complete a massive new project, which sucked all of my resources for what seemed like an eternity (and was literally like a year). It prevented me from finishing or starting other, paying projects and focusing on growing my business.

And then, likely as a direct result of that project, my employee resigned, followed shortly thereafter by one of my two contractors.

I was living abroad at the time and loving that experience while everything else sort of crashed down, as is well-documented in other posts. But from then on, I vowed to do things very differently.

And I have.

I’ve been growing my business in a more sustainable way that allows for me to live the life I want to live. But I’ve also focused more on the fundamentals of running the business and growing it properly.

Whereas at the end of 2018 it felt like I was venturing in to a mysterious new world without really having a sense of what’s happening, this time it feels like I’m sailing through familiar waters. The foundation of everything is much stronger and I’m armed with more experience and insight into where I want to go and how to get there.

I’m managing the existing projects effectively without feeling like I’m just putting out fires or jumping around all day. Back then I just felt like I was getting burnt out and constantly getting pulled one way or the other.

Now things are more relaxed and controlled, and even though we’re doing way more work than then and making more money, I feel like not nearly as much is required of me.

To be clear, I feel that my own personal output far exceeds what it was then. But it’s much more controlled and I’m doing the right things and as a result, I don’t need to spend as much time doing everything. And I’ve minimized the types of issues that require immediate and constant attention by simply doing things right and being proactive.

We’ll see what the future holds. Perhaps I learned nothing the first time I was in a similar situation. But I’m thinking things will be a lot better and that 2021 will be a banner year.

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When We Don’t Have Time, We Waste It. When We do, We Fill it.

This post is really just an observation of human nature, and I’m certain I’m not nearly the first person to point this out.

Basically, I think that when we have lots of extra time, we tend to fill it with things. Without even thinking about what the very BEST use of our time is, we just fill it all up.

Obviously it’s not all conscious. If you’ve got a lot of time, you’re bored, and somebody comes to you with a questionable opportunity, you think, “why not?” And then you commit to that opportunity without really figuring out if it makes sense for you to be doing it.

And things just stack on top of each other. Before long, you’re super busy with everything. But it’s possible none of those activities are very important.

I’m sure this problem is even more significant in corporate America where people will accept any task if they have the time and then never question its value from that point on. They just keep doing it, thinking they’re doing a good job.

And then once you don’t have time anymore, it’s so hard to engage in new, important activities. You don’t have time to take a step back and think about your priorities. You’re just trying to keep up.

I remember all sorts of lengthy descriptions of this in The 7 Habits of Highly Effective People and other similar books. They basically just say that most people spend their entire careers/lives putting out fires, when they should be spending way more time figuring out which activities yield the greatest results.

So knowing that this is how people are, how can I avoid these problems?

I think one obvious way is to literally set aside time every week or even day to do some planning and analysis. Take a look at what you’re spending your time doing and what’s working. Focus on your planning and see how you can be more effective.

Obviously there are a lot of things you could be doing with that time, but the important thing is to be deliberate with your time and put some thought and planning into it. When you’re young and inexperienced and don’t know what you’re doing, I think there is great value in saying “yes” to every opportunity that comes your way.

But I’m much further along in my career and I can’t afford to do that. I think I do a good job of picking my opportunities and staying focused, but I don’t do as good of a job at literally sitting down and planning my business and monitoring how everything is going.

So that’s something I definitely need to work on.

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I Need to Always Be Improving One Thing

So I just read a rather depressing but very honest and introspective post from myself from February this year. In it, I explained how I felt like I hadn’t really been trying all that hard. But I felt like I had rounded a corner, and that 2020 was going to be nothing but good things!

Putting the soul-crushing irony of that belief aside, while the post did bring up some great points and present a good overall picture of where I was (am) at, it didn’t really provide any real strategies for improvement.

As much as I wish it were, “start trying harder” is simply not an effective strategy, no matter what anybody tells you. And neither is anything dealing with “motivation”.

So what do I do?

I’ve talked a lot about the “One thing”, the thing I need to focus on most in my business (or life!) to improve at any one moment. While I’m not strictly saying that I should just, “do that”, but focusing on one area is, in fact, what I’m saying.

I need to always be focusing on improving in one area. I’ve written at length about habits, and how I want to be building one new habit at all times, etc.

As strange as it is to say, the one habit that I need to be building, more than any other is… Building new habits constantly.

So… I guess to start, I’ll need to be building two habits at a time!

But that seriously needs to be it. Even if I’m doing a bad job building whatever habit it is I’m working on, I just need to be doing it. I need to focus every single day on it, and aggressively enforce what I’m doing.

And the reason for this goes beyond “habits are good”.

If I want to get to where I feel like I’m “trying hard”, it’s going to take a lot of work building up the habits and resilience that it takes. It’s going to be improving things, one step at a time.

I’ve written about sleep habits extensively, and so far have just been plagued by failures with those. Maybe that’s a good place to start and just double down on fixing that.

I’m taking a month-long break from alcohol and so this seems like a good time for it. I’ve tried to do just one piece at a time, but maybe I need all of the following to be in sync for this to work:

  • Going to bed early
  • Waking up at the same early time every morning
  • Not using the snooze button
  • Not napping

I have so many years of bad habits with all of these lined up, I may just have to do it all. I might be exhausted initially, but that exhaustion will help me sleep earlier and get better sleep, which will then help with not needing to snooze or take naps, and over time I should even start waking up at the same time.

So… I just need to focus on this, and then the next thing, and then just keep improving.