Category: Productivity

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Time-Blocking Everyday

In the last post, I developed my plan for what I need to do. The most important thing I can do now, everyday, is to work on that and move all of those things forward.

So to that end, I think it’s time that I dedicate predetermined chunks of time to only doing those things.

Again, this is something he says to do in The One Thing, but I think it’s a great idea. If I’m only spending 10 minutes per day on the most important things, how can I ever move forward?

In the book he recommends 4 uninterrupted hours of this. Now, I’m not saying that 4 hours is too much. However, I don’t know that I can transition into doing that all at once. So instead, I’m going to try to commit to 2 hours every day.

During this time, I think it’s important that I:

  1. Put my phone on silent and face-down
  2. Exit any email tabs
  3. Exit any text messaging tabs and WhatsApp windows
  4. Commit to only working on my “Own Thing” for the day

It won’t be easy, but hopefully it will be quite effective.

So how do I schedule this?

I’m thinking that I should have a set schedule throughout the week. Obviously my week varies a bit but I can definitely schedule 2 hours that are always the same on a given day of the week.

So right now, I’m physically adding them to my calendar. I’ll try out the time slots that I’ve created for a while and see if they work for me!

I think I can still be flexible with this arrangement, but if I have to move the time slot, the point is that it needs to be rescheduled! I can slide it later but I can’t avoid it entirely.

Realistically, this is an entirely new way of thinking and of spending my time, so I don’t think it’s going to be easy to implement.

But it’s so important. I think it could be absolutely crucial to advancing in my business.

Whereas in the past I feel like I’ve just reacted to things and improved marginally over time, this has the potential to help me take control and achieve rapid growth in very little time.

Here we go!

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Here’s the Plan

I always feel the need to plan things out, yet I almost never do it. I love thinking through all the top-level things that need to happen or that I want to try, but I don’t necessarily follow-through and make an actual plan.

That needs to change!

So right here and now, I’m making a plan.

I’m re-reading “The One Thing” and it has a format that I like. Obviously, the “focusing question” from that book is something along the lines of:

“What’s the one thing I can do right now that will make everything else easier or unnecessary?”

But further than that, he breaks it down by time frame, so what’s the one thing I can do in 5 years, 1 year, etc. By starting at the end and then breaking things down, you can get to actionable items right now that, over time, will lead to that goal.

So what do I want?

I want to make enough from my business that I can essentially do whatever I want and retire early, but also be able to work entirely remotely and spend very little time on the business.

How can I get there?

Well, let’s try and figure out what that means. I could pluck a number out of the air, but I want to say that it means somewhere around $500,000 in personal income for the year, while working 10 or fewer hours per week.

I like the idea of continuing to use hosting, updates, and WordPress maintenance as the main source of income, because they are all scalable.

If I continue focusing on WordPress, I think that for each client I could expect something like $150/year in profit on hosting, $75 for updates, and perhaps $150 for maintenance.

So that’s $375 in profit per site, per year. To get to $500,000 then, I would need 1,333 and 1/3 clients.

That’s a lot of clients! But honestly, that’s totally doable.

I’ve got maybe 275 hosting clients now. They aren’t all WordPress and they won’t all bring in $375, but I’m working up to that. To be safe, let’s say I need 1500 clients in 5 years.

With the 275 I have now, I still need 1,225 more, or 245 new ones per year. With attrition, that number is going to need to be closer to 300, most likely.

Now, my goal for this year was 100 new hosting clients, and I still intend to exceed that goal. Obviously that won’t cut it if it’s all I can do each year.

However, this first year is going to be the most important one, because it’s where I’m going to figure out how to rapidly get new clients. I’m going to experiment and try things and hopefully accomplish something that’s repeatable.

So without further ado, here is my priority for each time range.

The one thing I can do in 5 years:

Service 1,500 website hosting clients

The one thing I can do in 1 year:

Figure out a scalable, repeatable method of acquiring new clients and investing heavily into it, resulting in 100 new hosting clients.

The one thing I can do in 1 month:

Test a variety of different methods for acquiring new clients and see what works.

The one thing I can do in a week:

Put a plan together for what I’m going to test and put concrete timelines on everything.

The one thing I can do right now:

This!

 

There, I did it! I’ll need to review and plan over time to see how things are going, but I think this is a great start.

In “The One Thing”, he recommends spending literally 4 hours per day on advancing your “one thing”, and that definitely makes sense. I think to start I might start blocking off 2 hour chunks and really hitting it hard.

I think it’s really, really important that I actually do this. If I think back to how my time has been spent historically, only a tiny fraction of it has been spent on improving the business and implementing actual plans that I’ve had.

That really needs to change! And it will only happen by actually blocking off time. I’m making a note to figure out all of that tomorrow!

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Focusing on Blog and Habits Works!

So over the past month or so I’ve made an effort to do more of these blog posts and also focus on improving some of my habits. And it works!

Lately I’ve been sleeping better, getting up way earlier, being way more productive, and just generally doing better.

I’ve said before that the blog is the most important thing I do. The reason for that is it’s the only place where I put down some introspective thoughts and then follow-up later to track everything.

Focusing on it helps be focus on growth and self-improvement and holds me to things that I’ve resolved to do. Without it, I feel like I don’t really improve at all, I kind of just limp along.

Specifically it leads me to trying out things that really help me improve. For instance, I’ve been working on establishing a new habit lately. I would say that I should always be trying to establish a new one at all times, and I really hadn’t in a while.

The one I’m working on now is to get up after the first alarm without snoozing at all. For many, this probably isn’t a challenge. But I’ve been doing it for like 20 years. Breaking that habit (which I think is basically the same as creating one) is extremely difficult.

But I’m like a month in now. It was extremely difficult at first, but it’s getting easier and easier. And only good things have come from it.

And a few days ago I did something that isn’t really a habit, but I should have done a long time ago. I tend to waste a long time on the site imgur.com, and I realized that I don’t even really enjoy it. So after years of wasted time, I installed an app on my phone and blocked the website.

Problem solved!

The interesting thing is that this one doesn’t even really require willpower because it’s blocked… There’s no choice there. That’s a good subject for another blog post, but it’s quite fascinating.

So now I instantly have a lot more time each day because I’m not on that site. I move on to other things right away instead of wasting my time.

I’ve even started doing Spanish studying on Anki again. When I’m twitching on my phone and bored, I don’t really have anything else to do now so I just do it! It’s great.

In conclusion, it’s really important to keep doing this. Keep it up.

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It’s Arrogance and Ignorance to be Too Idealistic About Yourself

I’ve only just started to realize as I get older how much of self-idealism is really just arrogance and ignorance.

When you’re young you think you’re always going to have perfect self-discipline in all areas and that where all other falter, you will succeed. And that was me for most of my life. And probably to a large extent still is.

But over time you see that you keep failing in the same ways. That you can’t just overcome all of your own natural instincts and desires and accomplish whatever you want whenever you want.

And finally you realize that you were just arrogant and ignorant. Arrogant because you thought you would succeed where everyone else repeatedly fails. Ignorant because you hadn’t learned the full extent to which we are all animals who, in many ways, are still just slaves to our biology.

You only have so much willpower. You can only push yourself so far. You will sometimes give in to temptations. You will fail yourself in countless ways that you haven’t even imagined yet.

To think anything else, and especially to plan for anything else, is to be like an arrogant and ignorant child.

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Plan the Work for your Future Self to Do

It’s simple enough, and it seems like you’re sort of tricking yourself… But it works!

I’ve realized that it’s much easier to plan your work and actions — and, by extension, actually do it — if you know you don’t have to do the work right away.

I think the reason for this is that, let’s say you know you have some large task you’re going to do. If you decide to come up with a quick plan to get it done, and then immediately do the work, it seems like a huge investment of effort. And I think that’s because you’re essentially committing a project that is unknown (because you haven’t planned it yet), and you kind of just assume that it’s going to end up being the worst-case scenario.

Whereas it’s super easy to just commit to planning. Especially for something where the planning isn’t going to be that complicated.

You just set aside a few minutes, write it down, and you’re done! There might be some tricky decisions in there but it doesn’t take much time, so you can commit to it easily.

And then when it comes time to actually do the work, you already have your plan and you know exactly what it’s going to consist of. It’s much easier to get started and just go and finish it.

So I think going forward, it’s important for me to create plans for most tasks ahead of time. If I plan it, and I have a set of steps to complete, I know that I’m going to do it.

And it’s almost always okay if it doesn’t happen the same day.

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Resting Instead of Phone Use

I have a bit of a theory. What if our constant viewing of entertainment was actually robbing us of all our willpower?

In reading ‘The ONE Thing’ again, I’ve been thinking about the chapter on willpower. He basically calls it a finite resource that needs to be managed.

Studies have shown that taking a break and having a snack or meal or resting tends to restore blood sugar and also seems to increase levels of willpower.

But what do I (and everyone?) tend to do when I don’t feel like doing anything? Sit on my phone immediately, and find some entertainment. No, we’re not using up any willpower to do that, but what if we’re preventing it from replenishing and starting an endless loop?

I think I need to try literally just taking 20 minute breaks where I maybe have a quick snack and lay down to rest my eyes for a bit. Often times my phone binges last way longer than that anyway, and if I had new willpower, I could get back to doing whatever needed to be done!

For the moment, I think it’s at least worth a shot. So I plan on doing that, and reporting back results.

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Need to be Laser Focused on Business-Improving Activities

I started reading the book “The ONE Thing” again (which is something I really need to do every single year), and it really has me thinking. I’m currently spending little to no time on activities that improve my business, and all of my time on things that simply operate the business.

The book goes into detail about how most people are simply putting out fires and just going through the motions, when really they should be focusing all of their time on the select few activities which make everything better.

I need to spend a lot of time thinking about what those activities are. To start, analyzing what I’ve done that has worked would be good. Then brainstorming how to improve.

I’m not sure exactly what I need to be doing yet, but I know that right now I’m spending very little time on the most important things. I’m spending a lot of time simply operating the business and it feels a little bit like I’m going through the motions.

I should be done doing any work on my house soon, and when that happens, I’ll have a lot more time to commit to these types of things.

Although even that is a bit of a cop-out. I should be doing them now. I need to be constantly improving and always focused on the most important items. Otherwise I’m never going to improve.

So right now, the most important thing for me is to start constantly thinking about what the most important thing is.

That’s a start.

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How to Stay Motivated without Pain and Struggle

When I first started my business, I had a free one-hour consultation with a business coach. He asked me what the minimum amount of money I need to make each month is in order for me to sustain my life, and I told him, “$500”.

I’ll never forget what he said next. He told me, “If you want to make more money in your business, you’re going to have to raise that number way up”.

His advice was literally that if I wanted to make more money, I would need to increase my daily expenditure so that it would be a struggle if I didn’t make enough to cover it.

They say that pain and struggle are incredibly powerful motivators. When your next meal depends on making more, you tend to do it.

I don’t know that I agree fully with what he told me, but I think people absolutely get complacent. When you’re making plenty to get by how you’re living, you don’t feel the need to make more.

I think that’s actually why it’s such good advice to automate your finances and investments. Even buying a house makes sense, because it forces you to build that equity. You don’t have a choice not to make enough to cover it.

Without those things, people just tend to inflate their lifestyle. Nobody accumulates cash. Either they find a way to make sure that extra money gets invested (which is rare), or they just spend more every month. Usually in the form of costlier housing or a car.

In my case, I tend to just travel more but I have the luxury of that as an option.

But I don’t want to struggle. And I want to continue improving my business and making more. So how do I proceed?

The one option, as mentioned, is to automated investments, and force myself to always be struggling to have enough for everything. But again, I still have that struggle.

I guess my question to myself is whether the struggle is actually necessary. Is the human nature of complacency too strong for me to overcome?

I tend to be an idealist, and I think, “absolutely not!” But what if it is? What’s the pragmatic approach here?

What if I set rigid goals for myself? Are goals, in general, the key? Because I could say something like, “I want to cap my yearly spending at X, and I want to grow my business by Y each year” and then stick to that.

But is it really doable when I am otherwise comfortable?

I think part of the answer lies in the fact that “motivation” is fleeting, and is more or less a myth. Struggle is only supposed to be temporary. If it goes on too long you get worn out, and the motivation fades.

The solution, I think, lies in habits and an attitude where you just do things and don’t wait around for motivation. Set goals, develop a rigid plan to achieve them, and then implement.

Even if you’re comfortable financially, that time-tested course of action should work.

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Need to Focus on Things that Scale

It’s been a while since I’ve posted! Despite being “the most important thing” to do, this has fallen by the wayside behind more urgent matters like renovating my house and getting renters. Hopefully, once that is out of the way, I’ll be able to post much more regularly.

I’ve realized recently that I absolutely need to focus almost all of my time and energy on things that I can scale and efforts that tend to multiply. And the reason isn’t just because I believe those will lead to more success (though they will), but because I get bored and disinterested otherwise.

When I’m doing 1-for-1 client work, speaking directly with clients, or doing any kind of networking, I tend to get very bored. Because those things are very much even exchanges. I put in effort, I get something back. A little more time and effort means I’ll make a little more.

And when I do it, it’s just hard for to care. It feels like a slow march towards death. It doesn’t make me excited.

Instead, I really need to focus on things that can actually scale and multiply. Where my efforts may not only lead to immediate returns, but continue getting returns for me down the road without additional effort.

Things like blogging and other SEO efforts are great examples of this. If I build up my SEO profile enough, I can effortlessly get new clients without having to lift a finger. Then I can focus solely on running the business.

And I should focus on services that I can actually scale well. Managed WordPress website hosting is one of those services. We do a great job at it so there is very little headache, and every piece of that service, from migration to maintenance, can be made into a process that an employee could easily handle.

But I think it’s just key that I keep all of this in mind all of the time. All of my efforts need to be focused on moving towards this goal. Every day, I need to prioritize activities that have long-term consequences and promote scalable business practices.

Otherwise, I’m just going to burn out.

 

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Downtime – Switching Tasks Can Take ALL the Time

We hear all the time that distractions are killing our productivity in today’s hyper-connected world. But what’s the logical takeaway from that? Just turn off the phone for a while? Put headphones on? And what is the actual problem with the distractions?

I have now concluded that it’s not really the “distractions” that are even the problem; it’s the switching of tasks and, more importantly, the time wasted between the two tasks.

For me, I’ve noticed that every single time I “finish” a task (or potentially even when I have some kind of distraction), a process takes over where I go and seek out other distractions.

For example, let’s say I just finished a difficult task. I’ll check it off my list, and then check Facebook quick for notifications, then possibly the news, then my texts, then emails. It’s almost automatic behavior.

If I only did two things all day, this wouldn’t be an issue. But that’s not how it works. I probably switch tasks many dozens of times each day, and so these distractions are huge. That’s a ton of time.

And it can happen even when I’m not switching tasks. If I check texts or whatever, it’s likely I’ll go through the same routine.

So what do I do with this information?

I think the first step is to just work on being hyper-aware of it when it’s happening. I need to overwrite that script and habit, and being aware it’s happening is the first step.

Then, I just need to fight that urge and go right on to the next thing.

When I think of all my most productive days, I remember just plowing through and going right from one task to the next. A common theme is usually that I had a good “to-do” for the day, too.

I think it’s important to make it as easy as possible to go to the next thing in the list. Having a to-do list means that you don’t have to think about what’s coming next, and that means you’ll be way less likely to procrastinate about moving on. So always make that to-do!

But most importantly, I need to constantly be thinking about the distractions and how I can rewrite that script.