Need to be Laser Focused on Business-Improving Activities

I started reading the book “The ONE Thing” again (which is something I really need to do every single year), and it really has me thinking. I’m currently spending little to no time on activities that improve my business, and all of my time on things that simply operate the business.

The book goes into detail about how most people are simply putting out fires and just going through the motions, when really they should be focusing all of their time on the select few activities which make everything better.

I need to spend a lot of time thinking about what those activities are. To start, analyzing what I’ve done that has worked would be good. Then brainstorming how to improve.

I’m not sure exactly what I need to be doing yet, but I know that right now I’m spending very little time on the most important things. I’m spending a lot of time simply operating the business and it feels a little bit like I’m going through the motions.

I should be done doing any work on my house soon, and when that happens, I’ll have a lot more time to commit to these types of things.

Although even that is a bit of a cop-out. I should be doing them now. I need to be constantly improving and always focused on the most important items. Otherwise I’m never going to improve.

So right now, the most important thing for me is to start constantly thinking about what the most important thing is.

That’s a start.

Maximizing Value Creation is the Only Effective Long-Term Strategy

I realized recently that creating value for clients is really the only way to be successful long-term.

This might seem like an obvious conclusion, but I don’t think it is sufficiently emphasized. Obviously people talk about creating value but I think the point that bears repeating is that if you don’t create sufficient value: you will never be successful.

Long-term, you’ll fail to retain clients or attract new ones because they will realize that you aren’t providing them with a positive return. Whereas if you are generating enough value, your clients will see the returns they are making and will come back and tell their friends.

So I think it’s important to focus on value above all else.

And, of course, value basically means benefits minus costs. It doesn’t always mean having the highest quality, simply that the benefits or returns that you can offer are lower than your prices. If you can do something adequately at a very low price, that’s valuable.

I think with straightforward, commodity-like services, it’s easy to see the connection between value and success. Graphic designers trade their skills and time for direct payment. The amount they get paid is relatively stable from designer to designer, and if they work more, they then get paid more.

So what if you do want to get paid more?

You have to become more valuable. And that’s a very tricky thing to do.

If you can find a way to scale your services while retaining quality and maintaining low prices, then you can multiply the value you can provide.

Of course there are near-endless ways to increase value, but if you plan on simply trading your commoditized services for payment all alone, you are basically limited to just how many hours you can put towards it, which obviously has a cap.

You could become the very best in your field. If you’re fortunate enough to have that as a legitimate option, it works!

Or of course you could specialize or find a way to combine multiple disciplines, fields, or industries in some way to provide additional value to people in a niche and charge premium prices for those services.

However, I would personally rather choose to focus on a few services that I can do really well, build up the infrastructure and processes to scale those services, and then build a team as I grow to keep it running.

In a dream world, my business would be a well-oiled machine that basically runs itself with little input from me. If I can provide great value to clients and scale it, I can continue being successful.

I really need to think, then, about how I can provide the most value to clients, particularly in the managed hosting space which is where I think we currently do the best job and where I can best scale the business.

Another random thought: I initially wanted to suggest here that value is relative, but I decided that it actually isn’t. The services you provide have absolute value. Either they can make your clients more money than they cost, or they can’t. With some services, the ROI might be very difficult to calculate because it is very indirect to their revenue, but ultimately there is still an absolute value associated with it. And it is worth it for your clients to work with you if you have good value.

With that being said, you might be in an industry where there are others with much greater value than yourself, which makes them more competitive. But I would argue that, long-term, being competitive is way less relevant than being valuable. In an industry where everybody is valuable, prices are bound to go up. If you were valuable at low prices, you’ll get business. If you’re valuable at high prices, you’ll get business. Nothing else really matters.

Need to Focus on Things that Scale

It’s been a while since I’ve posted! Despite being “the most important thing” to do, this has fallen by the wayside behind more urgent matters like renovating my house and getting renters. Hopefully, once that is out of the way, I’ll be able to post much more regularly.

I’ve realized recently that I absolutely need to focus almost all of my time and energy on things that I can scale and efforts that tend to multiply. And the reason isn’t just because I believe those will lead to more success (though they will), but because I get bored and disinterested otherwise.

When I’m doing 1-for-1 client work, speaking directly with clients, or doing any kind of networking, I tend to get very bored. Because those things are very much even exchanges. I put in effort, I get something back. A little more time and effort means I’ll make a little more.

And when I do it, it’s just hard for to care. It feels like a slow march towards death. It doesn’t make me excited.

Instead, I really need to focus on things that can actually scale and multiply. Where my efforts may not only lead to immediate returns, but continue getting returns for me down the road without additional effort.

Things like blogging and other SEO efforts are great examples of this. If I build up my SEO profile enough, I can effortlessly get new clients without having to lift a finger. Then I can focus solely on running the business.

And I should focus on services that I can actually scale well. Managed WordPress website hosting is one of those services. We do a great job at it so there is very little headache, and every piece of that service, from migration to maintenance, can be made into a process that an employee could easily handle.

But I think it’s just key that I keep all of this in mind all of the time. All of my efforts need to be focused on moving towards this goal. Every day, I need to prioritize activities that have long-term consequences and promote scalable business practices.

Otherwise, I’m just going to burn out.

 

The New Product Offerings

I wanted to basically collect my thoughts on paper (hard drive?) regarding the changes I plan on making in my business. I’ve gone back and forth on a lot of things and I’d like to just have some clarity here about what we’re going to offer.

Originally, I thought that we would just provide one, single service that couldn’t be customized at all to our clients. However, I no longer thing that’s the best choice. We don’t need to be that simple.

As long as I don’t personally need to be involved in the day-to-day services for our clients, I’ll still be able to scale everything properly.

I’m thinking we’ll reel people in with our core product: managed WordPress hosting. We’ll offer it at fairly reasonable prices to try to get them hooked in. Since the “managed” portion constitutes the bulk of the costs, this will be an incredibly attractive offer.

Then, we’ll offer upgrades. These would be offered when they are signing up, and would include:

  • Basic Email Hosting (up to 5 inboxes, but upgradable for more)
  • WordPress updates (Plugins and Core)
  • Theme Updates (for those with premium themes that need to be manually updated)
  • SSL Certificates (With options for all the ones my host offers)
  • Compute Boosters
  • Malware and Hacking Protection (Basically we install Wordfence and monitor it regularly (weekly?), and if a hack appears, we take care of it. Requires the updates service)

Additionally, I think we’ll provide the following hourly services as requested:

  • Breakfixes (If the site goes down, we bill hourly to fix it)
  • Hack fixes (if they didn’t already have the protection)

I’ve considered allowing for content changes and other additions, but at least for now I want to avoid that. We don’t want to compete with web developers, since some of them might actually be our clients. Additionally, the entire purpose is to avoid all of the quoting and subjective nature of that entire field. We want our services to be extremely rigid so that we can replicate and scale them.

At the moment, I think it makes most sense to target IT companies. Since that’s what’s already working with our similar, existing services, I have reason to believe it will keep working. They are the ones who have little knowledge of web services but are asked to deal with it anyway. We can relieve that headache.

I haven’t yet figured out exactly how to market to them yet, but that will come. Honestly, Facebook and Linkedin ads are looking pretty attractive, but I need to figure that out. I might reach out to a bunch directly to begin with.

I intend to speak with a couple IT company owners to get their feedback before I start. I think this will help me figure some things out ahead of time and smooth over potential issues.

I plan to build a series of online forms as the on-boarding process. They’ll be able to select their options, set up payments, and then submit relevant information to help us migrate them.

Once I’ve got that set up, I need to get a few clients to actually go there and sign up. If I’m sure it’s working, I can then go full-speed ahead on marketing.

The goal is to find some kind of marketing system that is totally automated but still has a positive ROI. Once we have clients, they are likely to stay. So getting clients will be the hard part. If I can get clients in an automated fashion and still have a first-year ROI that is positive, I absolutely need to aggressively pursue that option.

In addition to pursuing regular marketing means, I should probably also be focusing on my SEO. Consistently writing articles I think has the possibility of really benefiting me. Since I already have decent rankings and a large SEO presence with this site, it shouldn’t be too hard to start funneling traffic to the right places.

The other thing to consider is that a large chunk of my traffic might actually be hapless IT providers googling how to solve their client’s problems when they don’t really know how and don’t want to. In other words: our ideal client.

So there’s a few steps to go, but I think I need to try and organize my thoughts and the steps involved a bit more, and then power through them!

The Future? Managed WordPress Hosting & Updates for IT Companies & Web Designers

I had an epiphany today. I asked myself the question, “what part of  my business is the most consistently profitable and also easiest to manage?”

The answer? WordPress hosting and updates.

And where does probably half of that business come from? IT companies and other web designers / marketing companies.

We can solve a problem. Particularly with IT companies, they have a ton of clients and all of them ask about website hosting or basic maintenance for their websites. Often these companies know little about it, and don’t want to deal with it at all.

That’s where we come in! We provide fully managed hosting where we deal with everything for them. We migrate sites, we deal with hosting issues, we install SSLs, everything. And we even provide updates to WordPress sites to keep them secure.

We take all of the headache out of it. And our prices aren’t crazy so they can still make money on top of that.

And you know how I know it will work? I already have a bunch of these clients! My IT partners have been hosting their sites with me for years and they seem to love it. They value there is incredibly great.

I already have some traction on my website in terms of SEO in these areas, and I could use that to start funneling people to a new landing page to test how well it will work. If I have some luck, I could even create some targeted Facebook ads try to really try and scale it and get immediate feedback on how well it will work.

This is also an area where I could really create processes that make every single step very simple and I could have a staff that knows exactly how to handle everything in a fairly automated fashion. Ideally I would only need to manage business operations down the road and wouldn’t need to interact with clients or handle issues myself, ever.

I’m really just starting to think through this now, so there are still some questions to be answered but so far this seems very promising.

Focus Must Always be on Freeing Up Time

I’ll open up today’s thoughts with an example. I have a project that requires some custom coding. It will be a little tricky to implement, and is outside of my current skill-set. My team is already busy with other things, and I don’t want to burden them with this additional task.

It’s also already behind schedule, yet quite important. It needs to get done soon.

I figured I would just handle it myself! So I spent probably over an hour messing around with it. To finish the whole thing, I started realizing would take many hours.

And then I realized… Why am I doing this? Am I really utilizing my time most effectively?

No. I wasn’t.

So what did I do?

I realized that I could just outsource this to my go-to contractor for code-heavy tasks. He’s usually fast and can work with anything. All I needed to do was spend 10 minutes putting together specific requirements and sending him the passwords and documentation, and I was done.

It will probably take him fewer hours than it would have taken me, plus now I am free to work on other things.

I need to always be thinking about how I can free up more time, and I need to have an aggressive mindset of avoiding work that others could be doing. It’s not that I can’t do those things or even that I don’t want to. It may even be on the contrary! It’s that the only way to grow is to focus all of my energy on running the business and making the operations as self-sufficient as I can.

Every time I’m bogged down working on actual client work, it’s completely unscalable and I’m hurting my future success.

If I can keep that in mind always, and constantly be looking at how I can improve that, I will me more profitable and will have fewer headaches in the business.

I need to be honest and fair with myself as well, however. I can’t change everything overnight. To be honest, one day I’d like to not only avoid doing sales myself, but also focus all of my time on the direction of the company and none of it interacting with clients.

But that can’t happen overnight. Hiring a salesperson is a very difficult thing to be able to do. And currently, I handle most of the client interactions, which is how it needs to stay (with the exception of having developers interact with clients during projects, which can and should be happening as much as possible.)

So I can’t beat myself up at the moment when things come up that I need to deal with. The goal is constant improvement in these areas, not overnight changes.

But overall I just want to re-state my focus so I can continue to improve.

Feedback from Partners Regarding my Focus and Strengths

At a B2B meeting for BNI today, I asked my business partners to brainstorm and share with me what they think my unique strengths are in the marketplace and what value I bring. The goal was to fine-tune my marketing and targeting as well as messaging.

Some wonderful insight came from this meeting.

Here are a select few of the biggest things people said about my strengths:

  • We are great experts and partners, and are capable of guiding people to what works best for them rather than just giving them what they want
  • We have an intuitive sense for what client’s needs are
  • We have the ability to fully customize functionality and design to an extent that can’t be found elsewhere
  • We have an intuitive sense of beauty as well as a practical business sense that allows us to create stunning, effective websites
  • Our design sense is fresh and clean
  • We are interested in investing in long-term relationships and offering ongoing support, which most places don’t do

Much of that is really great! I feel like I’ve touched on many of those in my marketing and messaging before but never really focused too much on others. It’s nice to hear the biggest things that these partners value.

I think to summarize where to go with this, I think we should basically present ourselves as the experienced experts who offer thoughtful long-term solutions to website needs.

There’s probably a better way to phrase all of that, but that’s basically it! We need clients to know that we are experts, we can help them figure out the best course of action, we can implement it effectively and beautifully, and we’re looking to stick around for the long-term.

Maybe, using this information, I should get more feedback from others and look for better ways to phrase it all and make it cohesive.

I didn’t really identify what specific clients to work with in this meeting, but knowing what value I bring will bring me one step closer to that!